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FF&E Purchasing Coordinator - Dahlgren Duck & Associates

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Job Summary Overview

To support an assigned Dahlgren Duck FF&E Residential Purchasing Coordinator in the processes necessary to successfully order and land items for Dahlgren Duck FF&E residential/commercial projects.  Consistently provide excellent internal customer service to project team members.  In addition, communicate in a professional manner with vendor and logistics partner representatives to ensure 100% order accuracy and on-time delivery.

General Information

* Title - Purchasing Assistant (FF&E Division)

* Location - 1531 Edison Street, Dallas, Texas 75207

* Reports to - Senior Procurement Coordinator & Director of Design


* Monitor FF&E Purchasing emails for correspondence relevant to assigned projects. 

* Issue Purchase Orders. 

* Review all project daily to track the progress of all confirmed orders.

* Record estimated ship dates. 

* Create weekly Item Status Reports and convey to logisitics partner to keep them abreast  of items shipping to them. 

* Record actual ship dates and tracking information provided on shipping confirmation documents.

* Follow-up with vendors when estimated ship dates are not met.

* Record received dates. 

* Reconcile warehouse receipts/reports to confirm items have been recieved by logistics provider.

* Notify Purchasing Coordinator and Director of Design of any issues hindering the purchasing flow for any items that will adversely impact the project schedule. 

* Handle any item damages with client and warehouse. 


* Proficient in MS Office, Adobe, and Design Manager. 

* Technical competence (understand software, hardware, networks, etc).

* Excellent written and oral communication skills.

* Ability to multi-task in fast-paced environment. 

* Superior time-management skills.

* Extremely detail oriented.

* High level of initiative and work well in a team environment.

* Handles stressful situations and deadline pressures well.

* Motivated, goal oriented, and persistent. 

* Punctual and respectful of other people's time. 


* Minimum 1-2 year of purchasing experience. 

* Knowledge of the Design business and the home furnishings industry. 

* Undergraduate degree.

Work Conditions

* Work hours - 8:30am -5:30 pm Monday through Friday in office in the Dallas Design District.


* Pay range - $40,000 - $45,000

* Benefits included. 

* Room for growth. 

Company Description 

Dahlgren Duck & Associates (DDA) founded in 1983 in Dallas, Texas is a leading Special Markets distributor of operating supplies and equipment (OS&E) and furntiture, fixtures, and equipment (FF&E) for projects ranging from mixed-use resort and hotel delvelopments to restaurants, country clubs to private jet aviation, yachts to vacation clubs, as well as private residences.  DDA offers turn-key solutions for clients worldwide resulting in clients' time conservation, dependable delivery, and value pricing.  Their professional expertise included product research, alternatives for budget, design, and quality parameters, procurement, purchasing, inventory managemement, and domestic and international shipping.  "One-stop-shopping" with DDA provides clients time saving convenience with online ordering and account management. 

** Disclaimers **

This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary. 

If interested, please submit your resume to Lindsay Leggett at