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Vice President - Luxury Division

Job Summary Overview

To serve as an FF&E Procurement Coordinator. Job functions include procurement, logistics management, accounting functions, customer service to high-touch business to business clientele, and general assistance to the FF&E Management team within the organization.

General Information:

• Title – FF&E Junior Procurement Coordinator
• Location – Design District in Dallas, Texas
• Reports to – Director of Furniture & Design
• Job Type: Full-time

Responsibilities:

• Nurture and build exceptional client relationships.
• Enter all specific details of each item to be purchased in Design Manager software system.
• Understand each vendor’s methods of pricing and of ascertaining lead times, as well as the means of initiating orders.
• Gather pricing, availability, lead times, fabric requirements, and all other pertinent information to create Order Acknowledgements for the client.
• Generate purchase orders to be sent to vendors and send payments.
• Track and record all purchase orders.
• Manage and disseminate item status reports to clients on a weekly basis.
• Facilitate product reselections for backordered or discontinued items for client projects.
• Mediate freight claims between Receiver/Vendor and Receiver/Client.
• Resolve damages and repairs between vendors and receivers.
• Work closely with the accounting team to maintain a continuous knowledge of accounts receivable.
• Maintain a consistent and effective line of communication between project management and accounting teams.

Qualifications and Requirements:

• Proficient in MS Office Suite, Adobe, Excel, and Design Manager preferred.
• Basic accounting skills primarily focused on purchase orders, invoicing, and budget reconciliation.
• Technical competence (understanding of software, hardware, networks, etc.).
• Ability to multi-task in a fast-paced environment.
• Excellent written and oral communication skills.
• Superior time-management skills.
• Extremely detail oriented.
• High level of initiative and works well in a team environment.
• Motivated, goal oriented, and persistent.
• Dependable and punctual.

Experience

• Minimum 2 years of purchasing experience.
• Knowledge of the hospitality and/or home furnishings industry preferred.
• Undergraduate degree.

Work Conditions

• 8-hour workday Monday through Friday.
• In-person position at Dallas Design District office.
• Travel requirements – occasional in-person visits with client.